Our pricing
Plans that grow with your business
Start for free and scale up flexibly when you need more. Choose private or business, bill monthly or yearly, and save up to 40 % with a larger team.
Free
Get started instantly, risk-free
Free per user · no payment details required
Start for free- Flexible protocol builder
- 3 custom databases
- 10 submissions / month
Standard
For a professional start
Billed annually (€159/year plus VAT)
Book a demoEverything in Free, plus:
- Unlimited databases & submissions
- Workflow: review & approval
- Own logo & protocol sharing
Hero
For pros with high demands
Billed annually (€299/year plus VAT)
Book a demoEverything in Standard, plus:
- Workspace branding & flexible roles
- 6 AI agents included
- Personal onboarding & live support
Comparison price per individual user when billed monthly. Private prices incl. VAT for consumers per § 13 German Civil Code. Business prices plus VAT.
The complete feature set
Compare every feature of Free, Standard and Hero at a glance.
| Free | Standard | Hero | |
|---|---|---|---|
| Protocols & templates | |||
| Flexible protocol builder | |||
| Access to protocol templates | |||
| Submissions | 10 / month | Unlimited | Unlimited |
| Data history | 30 days | Unlimited | Unlimited |
| Trash history | 14 days | 30 days | 60 days |
| Databases & storage | |||
| Custom databases | 3 | Unlimited | Unlimited |
| Storage | Limited | Unlimited | Unlimited |
| Link databases | |||
| Sequential numbering (index database) | |||
| Mobile & offline | |||
| Mobile app (iOS & Android) | |||
| Offline capture | |||
| Active devices | 2 | 2 | 3 |
| Tasks & calendar | |||
| Tasks | |||
| Kanban board | |||
| Calendar | |||
| Workflow & review | |||
| Assignment, review & approval | |||
| Signatures | |||
| User management | Limited | Limited | Flexible |
| Branding & sharing | |||
| Own logo | |||
| Share protocols publicly | |||
| Share protocols via password | |||
| Web forms (public forms) | |||
| Shared documents for signature | |||
| Embed protocols on your own website | |||
| Export & AI | |||
| PDF export | |||
| Bulk PDF download | |||
| Hero AI features | incl. 6 AI agents | ||
| Onboarding & support | |||
| Personal demo | |||
| Onboarding | Guided | Personal | |
| Support | Email & live | ||
What's behind each feature
A short explanation of what each function does for your business.
Protocols & templates
Flexible protocol builder
Build every protocol via drag-and-drop exactly how your business needs it – freely combine fields, photos, measurements and signatures.
Protocol templates
Start from ready-made templates for common trades and adapt them in minutes instead of recreating every document.
Submissions
Each completed template is one submission. The free plan includes 10 per month, while Standard and Hero are unlimited.
Databases & storage
Custom databases
Create structured databases for customers, properties or assets and link them to your protocols – maintain once, use everywhere.
Storage
Photos, PDFs and attachments are stored securely. Unlimited from Standard on, so even large documentation stays complete.
Sequential numbering (index database)
Assign sequential numbers automatically for receipts, quotes or invoices – traceable and without manual spreadsheet lists.
Tasks & calendar
Tasks, board & calendar
Plan appointments and to-dos directly in ProtocolHero – as a list, Kanban board or calendar, linked to your protocols and submissions.
Mobile & offline
Mobile app & offline
Capture protocols on site directly on your phone or tablet – even without internet. Everything syncs automatically once you're back online.
Active devices
Stay signed in on multiple devices. Hero allows more concurrent devices for teams working across different locations.
Workflow & review
Assignment, review & approval
Assign protocols to team members, review submissions with a second pair of eyes and approve them in a structured, traceable way.
Signatures & user management
Collect digital signatures right inside the protocol and control who can see and edit what through user management.
Branding & sharing
Own logo & branding
Add your logo to PDFs and shared protocols so every handover looks professional and on-brand.
Sharing & web forms
Share protocols as a link – public or password-protected – and collect input through public web forms with no login required.
Shared documents & website embed
On the Hero plan: externals collect signatures via link and you embed protocols as a form directly on your own website.
Export & AI
PDF export & bulk download
Turn any submission into a clean PDF – on the Hero plan, additionally download multiple completed protocols as a ZIP archive.
Hero AI features
Let six AI agents create templates, analyse photos and suggest content for you – cutting the effort per job dramatically.
Onboarding & support
Onboarding
We support your start: Standard with guided, Hero with personal onboarding so your team gets productive fast.
Support
Reach us by email, and in the Hero plan additionally via live support for fast help when it matters.
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Questions about our pricing
Can I try ProtocolHero for free?
Yes. The free plan lets you start risk-free and without any payment details – including the protocol builder, templates and your first databases.
What is the difference between Private and Business?
Use the switch to toggle between the private and business view. Private prices are shown incl. VAT, business prices as net prices plus VAT.
How much do I save with yearly billing and larger teams?
Paying yearly saves you compared to monthly billing, and the larger your team (1–4, 5–9 or 10–19 users), the lower the price per user – up to 40 % in total.
Can I cancel or switch at any time?
Monthly plans can be cancelled at any time to the end of the month. Upgrades are possible immediately and the remaining term is credited to you.
Which payment methods are available?
You can conveniently manage your payment yourself by card – just like you know it from tools such as Slack or Cursor. For teams from 5 seats we additionally offer purchase by quote and invoice.